Al Jazeera Media Network are seeking an experience Administration professional to join their Paris Bureau.
The Ideal candidate should meet the below criteria:
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Location: Paris
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Language: English and French (Arabic is a bonus)
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Experience: 3 years in a related field.
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Education: Bachelor Degree in Business Administration
Administration:
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Oversees all Operational matters (including IT, HR and Premises)
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Supports the editorial team in relation to field operations and other activities as required.
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Provide operational administrative and logistics support for News team
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Handle the administration and maintenance of the Bureau's infrastructure
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Responsible for identifying governance issues e.g. in Accounting Standards, Health & Safety.
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Ensures the bureau is in compliance with local law and Al Jazeera policies and procedures
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Oversees integrity, protection and effectiveness of the database; reconciliation of all related.
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Work closely with Procurement and ensures the best practices, and get approvals as per TOFA
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Coordinate with the banks, legal advisors, insurance brokers, IT and other professional advisors.
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Responsible for Risk Management and Contingency Planning / Disaster Recovery.
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Coordinate the shipping of all bureau equipment & secure required documentation
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Sustain proper and accurate filing and tracking records for Administrative subjects
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Assist employees and refer them to the concerned person or department for any inquiries
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Arrange business travel arrangements for team members and visitors
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Prepare reports as required by International Services manager or Regional Director
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Supervise cleaning contractor and security contractor, and Maintenance by following procedures,
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Receive, direct and relay telephone messages and fax messages. - if there is no bureau secretary
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Handle the collection and delivery of mail - if there is no bureau secretary
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Assist in the planning and preparation of meetings, conferences and conference telephone calls.
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Responsible for the financial & management reporting processes in Bureau, ensuring the availability of timely and relevant information for the respective regional Hub.
Education & Experience
- Experience: 3 years in a related field.
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Education: Bachelor Degree in Business Administration
