JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Technical/Compliance Administrator – JLL/FCDO France
About the Role
JLL seeks an organized Compliance Administrator for our FCDO France operations. You will manage preventive maintenance scheduling, work orders, and documentation compliance. You'll be the link between external vendors and JLL, ensuring data accuracy and audit readiness. Full training provided.
Key Responsibilities
Vendor Management
Main contact for external vendors and JLL France team
Schedule preventive maintenance visits on time
Review vendor reports for quality and completeness
Follow up on missing or incorrect information
Communicate compliance requirements clearly
Maintenance & Work Orders
Check preventive maintenance schedules in Corrigo daily
Track work order completion and deadlines
Ensure reports are attached to work orders correctly
Use flagging system to highlight priorities and delays
Chase overdue reports
Remedial Work
Identify required corrective actions from maintenance reports
Create and track remedial work orders in Corrigo
Prioritize based on urgency
Follow up on outstanding items
Maintain clear audit trails
Documentation
Upload reports to Virtual Library
File documents physically and digitally per JLL/FCDO standards
Maintain accurate logbooks
Ensure audit-ready documentation
Track work order lifecycle from start to completion
Quality Control
Review reports for accuracy before acceptance
Return incomplete reports with clear feedback
Conduct regular documentation audits
Identify and fix compliance gaps
Requirements
Language: Fluent English and French (essential)
Technical Skills: Comfortable with Outlook, Excel, Word, and email. Able to learn new systems (Corrigo training provided).
Personal Skills: Highly organized, detail-oriented, able to manage multiple deadlines, strong communication, proactive, diplomatic.
Experience: Administrative or coordination experience. Experience with external suppliers preferred. Facilities management experience valued.
Administrateur Technique et Conformité – JLL/FCDO France
À propos du poste
JLL recherche un Administrateur de Conformité organisé pour nos opérations FCDO France. Vous gérerez la planification de la maintenance préventive, les bons de travail et la conformité documentaire. Vous serez le lien entre les prestataires externes et JLL, garantissant l'exactitude des données et la préparation aux audits. Formation complète fournie.
Responsabilités principales
Gestion des prestataires
Contact principal entre prestataires externes et équipe JLL France
Planifier les visites de maintenance préventive à temps
Examiner les rapports des prestataires pour vérifier qualité et exhaustivité
Suivre les informations manquantes ou incorrectes
Communiquer clairement les exigences de conformité
Maintenance et bons de travail
Vérifier quotidiennement les calendriers de maintenance préventive dans Corrigo
Suivre l'achèvement des bons de travail et les délais
S'assurer que les rapports sont correctement joints aux bons de travail
Utiliser le système de signalement pour mettre en évidence priorités et retards
Relancer les rapports en retard
Travaux correctifs
Identifier les actions correctives requises dans les rapports de maintenance
Créer et suivre les bons de travail correctifs dans Corrigo
Prioriser selon l'urgence
Suivre les éléments en suspens
Maintenir des pistes d'audit claires
Documentation
Télécharger les rapports dans Virtual Library
Classer les documents physiquement et numériquement selon normes JLL/FCDO
Maintenir des registres précis
Assurer documentation conforme aux audits
Suivre le cycle de vie des bons de travail du début à la fin
Contrôle qualité
Examiner les rapports pour exactitude avant acceptation
Retourner rapports incomplets avec commentaires clairs
Effectuer audits réguliers de documentation
Identifier et corriger les lacunes de conformité
Exigences
Langue : Français et anglais courants (essentiel)
Compétences techniques : À l'aise avec Outlook, Excel, Word et courriel. Capable d'apprendre nouveaux systèmes (formation Corrigo fournie).
Qualités personnelles : Très organisé, attentif aux détails, capable de gérer plusieurs délais, bonne communication, proactif, diplomatique.
Expérience : Expérience administrative ou coordination. Expérience avec fournisseurs externes préférée. Expérience en gestion des installations appréciée.
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
