ARKANCE, le premier partenaire de la digitalisation pour les secteurs de la Construction, de l'Industrie et de l'Infrastructure, recrute un order admin specialist. Vous souhaitez rejoindre notre équipe ? Envoyez votre candidature !
Le poste Order Admin est un poste d’Administrateur des ventes, responsable de la gestion des transactions du cycle Order-to-Cash, depuis l’engagement du client / les bons de commande signés jusqu’à la facturation et l’encaissement, ainsi que des transactions associées du cycle Purchase-to-Pay.
L’équipe Order Admin couvre l’ensemble des activités de l’entreprise : revente de logiciels ADSK et autres éditeurs, nos propres logiciels IP, et les services. Elle inclut également des responsabilités opérationnelles liées au modèle d’agence ADSK.
Job Description
SIGNIFICANT ACTIVITIES - Carry out day-to-day administrative tasks (managing telephone calls, procuring supplies, organizing internal meetings, etc.) - Write and format proposals and invitations to tender using the appropriate tools based on information provided by the sales teams - Follow up sales proposals with customers at the request of sales teams - Check conformity of customer purchase order (reconciliation between quotation and order issued) - Manage and monitor access to sites (internal and external), as required - Declare and monitor administrative files for service providers (subcontractors) - Request and track customer and supplier account openings - Create the business case in business tools - Create and track supplier orders in business tools - Keep internal and external stakeholders informed of progress (shipping, etc.) - Receive and check supplier invoices - Monitor insurance (ten-year, all-risks, etc.) and bank guarantees - Process customer invoices, in collaboration with internal stakeholders - Monitor and handle collection of customer receivables - Filing and archiving of files - Participate, where necessary, in the administrative management of personnel within its scope (medical check-ups, authorizations, management of facility invoices, etc.) RESPONSIBILITIES AND SCOPE FOR ACTION - Guaranteeing support for sales teams - Ensure administrative management of sales (follow-up, information, etc.) - Ensure invoicing compliance, deadlines and follow-up - Know and apply internal and external compliance procedures and rules PROFESSIONAL KNOWLEDGE DIPLOMA(S) AND/OR EXPERIENCE(S) Vocational baccalaureate to baccalaureate +2 in administrative or commercial field desired and/or significant experience SPECIFIC KNOWLEDGE(S) Technical skill(s) - General administrative knowledge - Basic financial knowledge - General knowledge of IT tools and information systems - Advanced elementary English (A2) Behavioral skill(s) - Rigor - Analytical skills - Active listening - Interpersonal skills - Autonomy
