As Hello Tomorrow blooms, we are looking for an Office & People Assistant who will help us take care of our team while keeping our house in order!
Under the supervision of our People Operations & Culture Coordinator, you will be part of the People team. We are looking for someone organized and proactive, detail-oriented and people focused, with a strong sense of service and the ability to multitask in a dynamic environment.
YOUR FUTURE RESPONSIBILITIES
As the Office & People Assistant, your role will be to provide support with People Operations & Culture as well as ensuring the wellbeing and safety of our workplace.
More precisely, reporting to our People Operations & Culture Coordinator you will:
1 : People Operations
Support onboarding and offboarding procedures.
Manage and prepare internship agreements and support the preparation of work contracts.
Manage the company’s benefits: ticket restaurant (Edenred), health insurance (Alan), health care visits (médecine du travail), transportation reimbursement.
Follow up on leaves, office shifts and ensure everyone knows where to find office policies and rules.
Assist in keeping accurate employee records.
Assist in the classification and organization of HR files.
Provide continued support to employees by answering team questions & solving ad-hoc problems.
2 : Team life
Manage Hello Tomorrow’s Paris office by keeping the office organized and safe and creating a work environment that is welcoming for the team.
Manage relationships with our office provider (logistics of team meetings, office safety, etc).
Sort and archive the office mail.
Manage the budget associated with office supplies and team happiness with the support of the Director of Finance and the People Coordinator.
Manage our IT material and provide first level IT support.
Provide end-to-end support to the team members on administrative procedures of business trips.
Responsible for team meeting’s schedule and logistics.
3 : Events Organization
Coordinate team events such as the End of the Year Party, monthly afterworks, etc.
Coordinate the annual team retreat/day.
Assist in the preparation of team buildings and workshops.
