Secondary School Administrative Assistant
The position is based at the International School of Paris in the 16th arrondissement of Paris. The contract will be a permanent full-time contract (35 hours a week) starting on August 24, 2026.
Please note that a minimum of one reference from your current or most recent employer is a mandatory requirement.
Selected candidates will be invited to an interview and undergo pre-recruitment procedures. In accordance with our Child Protection Policy, they will also be asked to provide official criminal background checks from all countries in which they have lived in for the last 10 years.
High and Middle School Administrative Assistant
Each Administrative Assistant will have primary responsibility for and will have an office at reception in an individual building or campus, but may be required to take temporary responsibility for another building (or more during vacations).
Each Administrative Assistant is :
- Acting as the first point of contact for the school: welcoming visitors and responding to telephone and email enquiries in a helpful and constructive manner, ensuring that appropriate actions are taken in a timely manner.
- Ensuring the safety and security of the school at all times, making sure that the front door is locked and entry to the premises controlled.
- Being the fire officer of the campus.
- Ensuring that all visitors present a visitor badge, or that they sign in and take a badge where necessary.
- Communicating with parents regarding all aspects of school life, receiving and passing on information, between parents and teachers, including phoning parents to ascertain reasons for pupils’ absence.
- Printing or preparing electronic versions of official school documentation for students, including all transcripts, school leaving certificates, and any other official attestations
- Assisting students regarding all aspects of school life.
- Supporting campus, High School and/or whole school events
- Maintaining and updating school information, records and databases.
- Receiving, sorting and distributing all packages, deliveries and mail (including internal mails).
- Receiving and passing on payment for purchases (calculators, badges, PE kits…)
- Ensuring that the reception area is kept smart and tidy and that all noticeboards, electronic and paper) are kept up-to-date.
- Assisting with the ordering of stationery, materials and resources and ensuring that stock levels are maintained.
- Managing the internal school calendar, transferring events to the external calendar and liaising weekly with Communications
- Assisting with various administrative tasks and duties, utilising Google Suite and other software
- In the absence of the school nurse, overseeing and caring for students with injuries or illnesses
- Undertaking normal secretarial duties (photocopying, filing student records)
- Providing cover and support in the absence of other administrative staff
- Providing administrative support to the Middle and High School Leadership teams
- Other functions as directed by the relevant Principal
Administrative Assistant - “A” Building.
The High School Administrative Assistant is available to work in any of the school buildings, as directed by the High School Principal, and will take primary responsibility for services on the high school campus.
Key additional responsibilities
- Verifying student attendance each day
- Maintaining an accurate record of student attendance based on the available data
- Contacting parents of students who are absent across the secondary school
- Informing teachers when registers haven’t been taken, or may be incorrect
- Organising all High School events, including, for example, Photo Day and ASSR testing arrangements
- Organising the grade 10 MYP Celebration
- Preparing and organising the 3-Way Conferences.
- Providing administrative support for the College Guidance team as directed by the Head of Guidance Counselling
- Preparing High School booklets and materials (such as support material for DP or MYP workshops), as requested by the High School Leadership team, and in particular the IB DP and IB MYP Coordinators
The Successful candidate will:
- Hold a high school diploma or equivalent.
- Ideally have substantial and proven experience as a Receptionist or Administrative Assistant.
- Have excellent Customer Service Skills, with the ability to use discretion, patience, tact and respect for confidentiality.
- A good level of computer and internet skills.
- Familiarity with Google Suite.
- Have excellent organisational skills and ability to prioritise workload.
- Have excellent interpersonal and communication skills both in French and in English: in person, telephone and written.
Interested candidates should send a resume/CV and a letter of application outlining suitability and fit for the position, along with details of three professional referees including email addresses, to [email protected] before August 15, 2026.
Job Types: Full-time, Permanent
Pay: From 29,000.00€ per year
Formation:
- Bac +2 (BTS, DUT, DEUG) (Optionnel)
Expérience:
- Expérience administrative: 1 an (Requis)
Langue:
- Anglais (Requis)
- Français (Requis)
Work Location: In person
