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Executive Assistant to VP Cloud and VP Product

Mistral AI
Paris (75)

Soumettre votre candidature

Détails de l'emploi

Temps plein
Il y a 12 heures

Qualifications

Logiciels de GRC/CRM
Français
Google Suite
Google Tag Manager
Slack
Anglais
Microsoft Office

Description complète du poste

Location

Paris

Employment Type

Full time

Department

Engineering & Infra

About Mistral

Mistral provides full-stack AI solutions: from frontier models to developer tools, applications, and compute. We partner with enterprises tackling the hardest problems—across high-stakes industries like finance, manufacturing, defense, healthcare, and the public sector—co-creating customized AI systems that they can run on their terms.

We are a dynamic, collaborative team passionate about AI and its potential to transform society. Our diverse workforce thrives in competitive environments and is committed to driving innovation. Our teams are distributed between Europe, North America, Asia and the Middle East. We are creative, low-ego and team-spirited.

Role Summary

We are looking for a highly organized, proactive, and fast-moving Executive Assistant to support our VP, Product and VP, Cloud. This role requires exceptional communication skills, strong prioritization, and the ability to navigate a global, fast-paced environment with professionalism and discretion.

What You Will Do

Executive Support

Manage complex and dynamic calendars across multiple time zones, scheduling meetings, travel, and internal/external engagements.

Prepare briefing materials, presentations, agendas, and follow-up notes for leadership meetings.

Handle all incoming and outgoing communications (email, Slack, calls) with clarity, confidentiality, and strong judgment.

Track deadlines, priorities, and key deliverables to ensure leaders stay ahead of commitments.

Operations & Coordination

Coordinate international and domestic travel (flights, accommodations, itineraries).

Support organization of internal and external events, client meetings, offsites, and GTM team gatherings.

Liaise with employees, clients, partners, and vendors as a primary point of contact.

Maintain documentation, filing systems, dashboards, and shared folders to keep GTM operations structured and up to date.

Cross-functional Support

Collaborate closely with the Office Manager and People & Operations teams on initiatives (e.g., revenue team events, onboarding support, quarterly reporting).

Assist with special projects, process improvements, and operational initiatives.

Confidentiality & Professionalism

Handle sensitive information with discretion and sound judgment.

Represent the VP with professionalism, rigor, and a solutions-oriented mindset.

Who You Are

Proven experience as an Executive Assistant supporting multiple leaders, ideally in fast-growing tech or consulting environments OR deep experience in complex coordination and scheduling.

Exceptional communication skills in English (mandatory) and strong proficiency in French is a plus.

Comfortable managing shifting priorities and multiple time zones in a fast-paced, high-ambiguity environment.

Highly organized, detail-oriented, and able to anticipate needs before they arise.

Strong mastery of Google Suite and/or Microsoft Office; experience with productivity tools (Notion, Slack, CRM systems) is a plus.

Proactive problem solver with a positive, can-do attitude and strong ownership mindset.

Thrives in a startup environment where no job is too small and impact is immediate.

What We Offer

We offer a comprehensive benefits package designed to support your well-being, growth, and work-life balance. Benefits vary by country and may include healthcare coverage, parental leave, retirement plans, relocation support, wellness programs, meal and transportation allowances, and other location-specific perks.

For the most up-to-date details on benefits available in your location, please refer to our Benefits page.

Privacy Policy

Your privacy matters to us. You can learn more about how we handle your personal data in our Applicant Privacy Policy.

Soumettre votre candidature

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Je souhaite recevoir la dernière alerte Emploi pour les postes de ce type : program assistant (paris, a8)

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